Issues Arranging Design Forum Calls

[burke (Burke Mamlin)]

FYI – I updated today’s design forum announcement to:

• Include prominent title and description/goals
• Include “/Attn” as reminder for required attendees
• Add timezone converter links
• Include link to notes

@darius

@jthomas

using this approach requires commitment on those proposing the topic to do some follow up

Given our constraints, I think this is actually desirable

Agreed. That was my point. Instead of us offering a calendar management service, we can help them set up a doodle poll with available times and then leave it up to the people who want to see the forum happen to get people to respond to the doodle poll.

@darius

It sounds a bit like we’re asking the proposer of a topic to use their personal connections to get people to share their schedules, and they won’t necessarily have those connections.

Can we help this by letting people share their skype/telegram/email contacts for this purpose? (I guess we’d make them available to people who are trying to schedule discussions, but not have these contacts be fully public.)

Good point. How about this approach?

• We give 24-48 hours for required attendees to see the post from Talk and respond on the Doodle poll
• If there are remaining required attendees who haven’t responded to the Doodle poll, we email them and cc the requestor, asking them to fill out the doodle poll.
• From that point on, it’s up to the requestor to select a time for the call.
• Once a time is decided, we post an announcement (even if it’s a week or more out… we can always reply with a reminder on the topic to bump it up 2 days before the call)

That would leverage Doodle instead of Talk for coordinating schedules, avoid emailing people unnecessarily, and give the requestor the opening to keep nudging non-responders over email.